Eligibility Reviews/ Food Assistance Recertifications - Process for Basic Food
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Eligibility Reviews/ Food Assistance Recertifications - Process for Basic Food

Revised October 28, 2007

WAC 388-434-0010How do I get Basic Food benefits after my certification period has ended?

WAC 388-434-0010
WAC 388-434-0010

Effective October 22, 2004

WAC 388-434-0010 How do I get Basic Food benefits after my certification period has ended?

To keep getting Basic Food benefits after your certification period in WAC 388-416-0005 has ended, we must determine if you are still eligible for benefits. This is called recertification.

  1. To be recertified for Basic Food, you must:

    1. Turn in and sign an application for benefits as required under WAC 388-406-0010. If you complete an electronic application, your signature is the password you use to complete the electronic application;

    2. Complete an interview if you are required to have an interview under WAC 388-452-0005; and

    3. Submit needed proof of your circumstances if we ask for it.

  2. If you reapply timely and get recertified before your certification period ends, we will keep depositing your benefits into your EBT (electronic benefit transfer) account on the same day of the month. To reapply timely, we must get your application by the fifteenth day of the last month of your certification period.

  3. When we decide if you are eligible for benefits, we will send you a letter to tell you that your benefits have been approved or denied as required under chapter 388-458 of WAC.

  4. If you reapply timely and complete the steps required in subsection (1) by the fifteenth day of the last month of your certification period; you get the approval or denial letter by the end of your current certification period. 

  5. If you do not turn in an application form by the end of your current certification period, you have not taken the action we require for you to get ongoing Basic Food benefits. Your Basic Food benefits stop at the end of your certification period.

  6. If you turn in your application before your certification period ends, we start your Basic Food benefits from the first of the month of your new certification period after we determine if you are eligible.

    1. If you do not reapply timely, your benefits for the first month of your new certification period may be delayed.

    2. You have until the end of the month following your certification period end date to complete an interview if required and provide any proof of your circumstances we requested.

    3. If you do not meet all requirements for verification by the end of the month following your certification end date, your recertification will not be approved.

  7. If you turn in your application after your certification period ends, we treat the application as a new application for benefits. We start your Basic Food benefits from the date you turned in the application after we determine if you are eligible.

This is a reprint of the official rule as published by the Office of the Code Reviser. If there are previous versions of this rule, they can be found using the Legislative Search page.

Clarifying Information

1.      NSA:

Someone who needs Necessary Supplemental Accommodation (NSA) services has more time to meet certification requirements. If a person receives NSA services and meets the requirements to be certified within 20 days after the end of their previous certification period, their benefits start on the first of the month of the new certification period. See Necessary Supplemental Accommodation (NSA).

2.      Forms / processes a person can use to recertify Basic Food:

Someone can recertify Basic Food benefits by:

·         Completing DSHS 14-001 (X) Application for Benefits;

·         Completing DSHS 14-078(X) Eligibility Review;

·         Participating in the interactive ACES Application for Benefits (AFB); or

·         Completing the online application.

3.  Adding a request for assistance to an eligibility review:

See CLARIFYING INFORMATION #3 under WAC 388-410-0010.

4.      Notice of expiration:

If we certified an AU for three or more months, we send them a letter to tell them that their food benefits are ending by the first day of the last month of their certification period.

5.      When the system automatically initiates reviews for associated cash and food AUs:

Associated AUs are ones that have the same head of household in ACES. The system matches the certification/review periods for associated cash and food AUs at review as described below:

·         If we initiate a review for cash benefits and there is an active associated Basic Food AU, ACES also initiates a review for Basic Food.

·         If we initiate a review for Basic Food benefits and there is an active associated cash AU, ACES also initiates a review for cash.

6.      Verification at recertification:

·         If someone does not give us proof we ask for by the end of their certification period or within 10 days of the date we asked for it, we count the proof as late.

·         A person has until the end of the month after the month their certification ended to give us any late or missing proof without losing benefits.

·         If someone gives us an application or proof to finish a recertification after the 10-day timeframe and after the end of the month following the certification end month, the person must reapply for benefits.


EXAMPLE

John's certification period ends on May 31st. On May 15th, he turns in an eligibility review. On May 23rd, John's worker asks for proof of income and gives him until June 2nd to give us the information.

On June 12th, John turns in his proof of income. If John is still eligible for benefits, his worker reinstates the benefits back to June 1st.

EXAMPLE

Same as above, except John does not submit the outstanding verification until July 5th. Because John missed the one-month window to recertify, he must reapply for benefits.


EXAMPLE

Vicky's certification ends on April 30th. On April 1st, she turns in a review. On April 5th, her worker asks for proof of her circumstances by April 15th.

Vicky does not give us the required proof timely, and her worker denies the application to recertify her food benefits. On May 4th, Vicky turns in the required proof. If Vicky is still eligible for benefits, her worker reinstates the benefits back to May 1st.

NOTE: People have 10 days to provide information or proof we need to determine if they are eligible. The denial letter we send if they do not give us the proof we ask for informs them what they must do to have us reconsider the denied recertification.

  1. See Letters for information on what to include in approval and denial letters.

  2. See Limited English Proficiency (LEP) for information on what we must translate in letters.

WORKER RESPONSIBILITIES

  1. Decide if the person must have an interview for Basic Food. If we must interview them, set up an appointment for an in-person or telephone interview.  See Interview Requirements.

  2. At recertification:

    1. Review the DSHS 14-113(X), Rights and Responsibilities with the person, explain what changes the client must report, and give them a copy of the form.

    2. Ensure that the DSHS 14-001(X) or DSHS 14-078(X) is completed and signed, or that the person has reviewed and signed the ACES AFB.

ACES PROCEDURES

See Eligibility Reviews and Recertification

 

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Modification Date: October 28, 2007
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