Processing Alternatives (PAL) - Basic Food Program
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Processing Alternatives (PAL) - Basic Food Program

Revised February 1, 2008

Purpose: This category contains instructions for processing cases when ACES must be modified to ensure correct benefits are issued. Use these processing alternative processes when there is a system error or when a policy change is effective before ACES has been programmed to correctly handle the case. If you need further assistance, contact ITD Customer Support at 360-664-4560.

WORKFIRST  Sanctions and Clients With Community Jobs Income

PR 144481

PR 143144

 

 

WORKFIRST Sanctions and Clients With Community Jobs Income

Currently, in ACES, it is not possible to add CJ income to a client in Workfirst sanction status, or to sanction a client that is participating in the Community Jobs Program.

Until this is changed special coding must be used for these situations.

  1. When the client is receiving cash and  Basic Food and is being sanctioned follow these steps:

    1. On the (EARN) enter [an end date for the CJ income] in  the appropriate month(s). This should include the ongoing month.

    2. For the TANF case enter [the gross CJ income amount] on a new (EARN) using valid value CA (Cash Countable Only) in the Inc Type field.

    3. For the Basic Food case enter [the gross CJ income amount] on the (UNER) using valid value OF (Other Countable FS Only) in the Srce field.

    4. This allows the client to be sanctioned plus the CJ income to be budgeted correctly for both cash and Basic Food.

  2. When the client is receiving cash and Basic Food and CJ income is being added to a client in Workfirst Sanction status follow these steps:

    1. For the TANF case enter [the gross CJ income amount] on the (EARN)using valid value CA (Cash Countable Only) in the Inc Type field.

    2. For the Basic Food case enter [the gross CJ income amount] on the (UNER) using valid value OF (Other Countable FS Only) in the Srce field.

  3. Because the income is not entered in ACES as Community Jobs none of the automation associated with this income type will be generated. This includes the 90 day and 9 month alerts.

  4. When the client is no longer in sanction the income can be re-entered with the original date the CJ income began. 

Entering [the original start date] will reinstate the automation associated with this income type.
 

PR 144481

See Disqualified / Sanctioned Assistance Unit / Individual and Basic Food.

The correct grant amount for the FA computation is not being used when the grant maximum is met and there is a sanctioned individual in the AF household.

To process the case: 

  1. The amount of the PA grant used for the FA computation in these situations should not exceed the payment maximum.

  2. Until this is fixed, users must enter income deductions to ensure the correct amount is used in the FA computation each month.

Clean up activity will be necessary.

 

PR 143144

See Basic Food and Income Eligibility and Budgeting and Temporary Aid to Needy Families.

The TANF grant belonging to a household in which there is an ineligible student for FA and that person is NM on the TANF grant is not being budgeted correctly.


NOTE: No active cases meet the above criteria at this time.

To process the case:

Code the TANF grant amount on the (UNER) to have the FA computed correctly.

No clean up activity is necessary.

 

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Modification Date: February 1, 2008
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