EBT – Electronic Benefit Transfer
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EBT – Electronic Benefit Transfer

Revised April 29, 2008


EBT Transmissions

Issuing Initial Benefits

EBT – Electronic Benefit Transfer

  • All food assistance benefits and most cash benefits are paid to clients by ( EBT) - Electronic Benefit Transfer.

  • EBT is a process where a special account is set up by CSI into which the client's benefits are deposited.

  • The household is issued an EBT card and PIN number they can use to access the funds in the account.

  • Clients receiving assistance from the following programs have benefits issued by EBT:

    1. AF (TANF),

    2. EA (CEAP),

    3. GA (General Assistance),

    4. GH (General Assistance - Guardianship),

    5. RA (Refugee), and

    6. FA (Basic Food).

 

EXCEPTIONS:

  • In a cash AU if the program is AF, RF, GA, GH or EA and the authorized representative type is TN, SP, CG, GC, IP, NA, NW, PP, RP or SI the issuance method on the STAT is set to WAR (warrant).

  • In a cash AU if the program is DA, GI, or GW the issuance method on the STAT is set to WAR (warrant).

  • In a medical AU if the program type is M, N or O the issuance method on the STAT is set to WAR (warrant).

 

EBT Transmissions

  • Funds are deposited into EBT accounts through either a daily issuance transmission or monthly issuance transmission.

  • For food assistance cases a daily issuance can be generated as an emergency transmission so the household can access the food assistance quickly.

  • Daily issuance transmissions occur during ACES daily batch cycle processing no later than 11:59 p.m.

  • Monthly issuance transmissions occur in the monthly issuance batch cycle no later than 11:59 p.m.

  • EBT emergency issuance transmission occurs four times per day Monday through Friday and twice per day on Saturday.

  • There are no emergency issuance transmissions on the Saturdays that ACES is not available.

The emergency issuance times are:

Monday – Friday

9:30 a.m.  -  12:30 p.m.  -  3:30 p.m. -  5:30 p.m.
Saturday

9:30 a.m.  -  1:30 p.m.

  • Ongoing monthly EBT cash benefits are transmitted to the EBT accounts on the first of the month.

  • Ongoing monthly EBT food assistance benefits are transmitted to the EBT accounts on the schedule for staggered issuance.

 

Issuing Initial Benefits

  • All EBT accounts are set up either through the daily batch process or one of the emergency issuances.

  • The initial cash assistance authorization is always issued through the daily process.

  • An initial food assistance authorization can be issued through the daily process or by emergency issuance if the client needs the benefits immediately.

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Modification Date: April 29, 2008
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