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Working Connections Child Care (WCCC) Manual
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Revision history List

The Working Connections Child Care (WCCC) Manual is updated when Washington Administrative Code (WAC) are changed to reflect new formal program policies or when staff procedures are changed to more effectively implement program policies.  This list provides a history of the changes made to the manual since its initial publication in October 2002.

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Contact Information:
Division of Child Care and Early Learning
Program Policy
360-725-4675

Rev. #

Issued

 Category - Section Summary
86 7-25-08 Payments - M.Rate Increases This section was revised to meet Plain Talk principles, provide clarity and update the information.
85 7-18-08 Providers - B.In-Home / Relative Providers This section was revised to meet Plain Talk principles, provide clarity and update the information.
84 7-1-08 Payments - F.Provider Rate Structures This section was revised to incorporate rate increases.
83 4-29-08 Payments - G.Special Requirements Child Care This section was revised to meet Plain Talk principles, provide clarity and update the information.
82 4-18-08 Payments - K.Private and Third-Party Payments This section was revised to meet Plain Talk principles, provide clarity and update the information.
81 4-15-08 Approvable Consumers and Activities - D.Allowable Activities for WCCC Consumers This section was revised to meet Plain Talk principles, provide clarity and update the information.
80 3-31-08 Special Circumstances - B.Reimbursing Child Care This section was revised to meet Plain Talk principles, provide clarity and update the information.
79 3-28-08 Income And Eligibility - B.Defining and Using Income This section was revised to meet Plain Talk principles, provide clarity and update the information.
78 2-14-08 Income And Eligibility - A.Counting and Disregarding Income This section was revised to meet Plain Talk principles, provide clarity and update the information.
77 2-13-08 Payments - B.Determining Monthly Hours of Care
Payments - C.Determining Units of Care to Authorize to Licensed Care Providers 		This section was revised to meet Plain Talk principles, provide clarity and update the information.
76 1-10-08 Payments - I.Reapplications This section was revised to meet Plain Talk principles, provide clarity and update the information.
75 1-3-08 Providers - B.In-Home / Relative Providers This section was revised to meet Plain Talk principles, provide clarity and update the information.
74 11-28-07 Payments - N.Non-Standard Hours Bonus New chapter for non-standard hours bonus to meet CBA requirements.
73 11-7-07 Providers - D.Provider Information – Part 2 of the Application This section was revised to meet Plain Talk principles, provide clarity and update the information.
72 10-30-07 Approvable Consumers and Activities - D.Allowable Activities for WCCC Consumers This section was revised to meet Plain Talk principles, provide clarity and update the information.
71 10-25-07 Payments - G.Special Requirements Child Care This section was revised to meet Plain Talk principles, provide clarity and update the information.
70 10-17-07 Providers - C.Other Providers This section was revised to meet Plain Talk principles, provide clarity and update the information.
69 9-25-07 Payments - J.Reinstatement New section describes added WCAP function of Reinstatements and outlines policy parameters for using the function correctly.
68 9-19-07 Payments - E.Twenty-four (24) Hour Care This section was revised to meet Plain Talk principles, provide clarity and update the information.
67 9-17-07 Payments - D.Multiple Providers This section was revised to meet Plain Talk principles, provide clarity and update the information.
66 9-17-07 Hearings This section was revised to meet Plain Talk principles, provide clarity and update the information.
65 8-7-07 Providers - A.Eligible Providers This section was revised to meet Plain Talk principles, provide clarity and update the information.
64 8-7-07 Payments - H.Registration and Field Trip Fees This section was revised to meet Plain Talk principles, provide clarity and update the information.
63 8-7-07 Payments - A.Payment Begin Dates This section was revised to meet Plain Talk principles, provide clarity and update the information.
62 8-7-07 Copayments This section was revised to meet Plain Talk principles, provide clarity and update the information.
61 8-7-07 Social Service Payment System (SSPS) This section was revised to meet Plain Talk principles, provide clarity and update the information.
60 8-1-07 Subsidized Child Care Programs This section was revised to meet Plain Talk principles, provide clarity and update the information.
59 7-24-07 Verifications The section was revised to meet the Plain Talk writing rules and provide further clarity for manual users.
58 7-20-07 Approvable Consumers and Activities - B. What Makes Up a Family? The section was revised to meet the Plain Talk writing rules and provide further clarity for manual users.
57 7-18-07 Payments - I. Reapplications Added clarification from database and corrected other information in chapter.
56 7-1-07 A. Payment Adjustments
B. Review of Payment Adjustment Requests
C. Time Frames for Requesting Payment Adjustments 		Added a Payment Adjustment chapter. Brief description of what a payment adjustment is, the forms to use, ideas on how to review requests and timeframes.
55 7-1-07 Special Circumstances - A. Special Needs Child Care Revised to provide clarity and add new information related to the collective bargaining agreement.
54 7-1-07 Payments - K. Payment Reductions and Terminations Changes to the organization of the section. Clarify around when to send and not send termination notices. New Provider termination notice.
53 7-1-07 Special Circumstances Removed Protective Payee Chapter.
52 7-1-07 Overpayments - B. Establishing an Overpayment Changes in how far back overpayments can be processed for different providers. Added clarity to instructions.
51 7-1-07 Payments - F. Provider Rate Structures Changes incorporate rate increases. Also clarification on what is a “usual rate” and authorization for providers in different regions or states. Special instructions for rates for Family Home and In-Home/Relative providers.
50 7-1-07 Approvable Consumers & Activities - C. Rights and Responsibilities-Consumers and DSHS Changes in consequences if a consumer does not report changes timely. Other changes for clarity.
49 7-1-07 Payments - L. Rate Increases Changes in how State wide rate increases occur. Also added guidance for when a provider increases their rate. Other changes for clarity.
48 4-10-07 Approvable Consumers & Activities - A. Eligible Consumers of WCCC Added some clarifications from the database regarding non-needy relatives and PRUCOL. Changed some sections for clarity but did not change the meaning. Added change made to WAC 170-290-0020.
47 2-21-07 Payments - C. Determining Units of Care Authorized for Licensed Care Providers Added a section for authorizing consumers who need child care for more than 5 days a week.
46 2-7-07 Fraud - A. Division of Fraud Investigations
Fraud - B. Consumer Fraud
Fraud - C. Provider Fraud 		-Division of Fraud Investigations: Removed Fraud section from Overpaymant Chapter and created new Fraud Chapter. Fraud chapter revised with the help of DFI.
-Consumer Fraud: Added more information on consumer fraud and referrals. Fraud chapter revised with the help of DFI.
-Provider Fraud: Added more information on provider fraud and referrals. Fraud chapter revised with the help of DFI.
45 2-7-07 Overpayments - A. Determining Overpayments Changed licensed WAC references to new correct WAC numbers, made technical corrections, removed overpayments for over capacity, added guidance to look for overbilling on school/holiday billing for in-home/relative providers, added attendance signature clarification.
44 1-22-07 Providers - B. In-Home / Relative Providers Added an example of how to apply the 90 day break to background checks and directions on how to print the thumprint letter for background checks.
43 12-6-06 D. Allowable Activities for WCCC Consumers Updated WAC 170-290-0045 and clarification section with changes effective 7/7/06. Added Comprehensive Evaluation (CE) language to clarification section.
42 10-23-06 Payments - L. Payment Reductions and Terminations Updated language.
41 9-19-06 Payments - C. Determining Units of Care Authorized for Licensed Care Providers Updated language and added a section for school-age care.
40 9-6-06 Copayments Language was updated and the example in the Adjusting Copayment section was corrected.
39 9-1-06 Special Circumstances - A. Special Needs Child Care Major changes reflect new SSPS special needs codes.
38 8-21-06 Address Confidentiality Program (ACP) and WCAP Added a chapter on how to mark ACP cases in WCAP.
37 8-1-06 Copayments Added information related to adjusting the copayment. When the family leaves care early and the copayment is more than the cost of the care.
36 8-1-06 Payments - L. Payment Reductions and Terminations Updated language.
35 8-1-06 Providers - A. Eligible Providers Added clarifying information for WAC 170-290-0125. Providers may have an overpayment if they care for children over their licensed age limit without a waiver.
34 8-1-06 B. Defining and Using Income Added clarifying information for WAC 170-290-0065. DFI referrals may be made if consumers provide questionable information. Updated language.
33 6-23-06 B. Establishing an Overpayment Added language on three-year look-back period.
32 5-22-06 Social Service Payment System (SSPS) Section was updated to reflect the new process of paying in-home/relative providers directly.
31 4-10-06 D.  Allowable Activities for WCCC Consumers Information about same day job search was removed.
30 4-10-06 A.  Eligible Consumers of WCCC Changes made to the section related to WAC 170-290-0020. Clarifying Information, #2 Citizenship/Non Citizen: Children and Consumers.
29 4-10-06 B.  What Makes Up a Family? Changes made to the section related to WAC 170-290-0015. Clarifying Information, #7 has been updates and example #3 has been added.
28 5-19-06 B.  In-Home/Relative Providers The word ensure has been removed from the section.
27 12-1-05 C.  Protective Payees for Child Care Special Circumstances, protective payees
We will no longer need to assign payee so this WAC and directions in this section was removed.
26 12-1-05 B.  In-home / Relative Providers Providers section B
WAC 170-290-0130 Simplified language. Removed 4-6 and placed in other WAC. Clarifying Information and Worker Information from these sections was moved to the corresponding WAC.

WAC 170-290-0135 Simplified language removed language regarding providers needing to remain awake while children sleep.

WAC 170-290-0138 New WAC regarding In-home/relative provider responsibilities.

WAC 170-290-0140 Removed some repeat vie language that exists in other WAC. Added #4 from another WAC and added language "live-in" to partner. Removed that the provider could not live in the same household. Added #5 from another WAC.
Corrected the name and address of the background list.

WAC 170-290-0155 corrected the name and address of the background list. Under Clarifying Information #4 and 5 add some language regarding not disclosing the providers ADATSA or GAU/SSI status to consumer. Also added the WAC numbers that can be used to deny these providers.
25 12-1-05 F.  Provider Rate Structures Payments section F
WAC 170-290-0240 Removed language regarding the consumer paying the provider. Payments will be made directly to the in-home/relative provider. Simplified other language.
24 12-1-05 A.  Determining Overpayments Overpayments
WAC 170-290-0271 language was simplified and some more detail added for clarify. Removed sections regarding paying the provider directly or keeping attendance records. Payments will be made directly to the in-home/relative provider.

Detail was added in Clarifying Information about when a consumer receives an overpayment.

WAC 170-290-0273 language changed in order to simplify and create clarity.
WAC 170-290-0274 New WAC for in-home/relative provider overpayments.

Under Worker Responsibilities #6 was changed to match the in-home relative provider is now responsible for attendance keeping.
23 12-1-05 Hearings Hearings
Added/changed words to make it more simple and clear. Added in-home/relative providers.
22 12-1-05 C.  Rights and Responsibilities - Consumers and DSHS Approvable consumers section C
WAC 170-290-0030 some wording was simplified. Language added to clarify when care can be used. Removed language regarding consumers keeping records and paying providers. Payments will be made directly to the in-home/relative provider.

WAC 170-290-0032 some working was simplified and information changed to make it more accurate and removed information that was repetitive from other WAC.

WAC 170-290-0035 changed "and" to "or" in "able or available".
21 12-1-05 A.  Eligible Consumers of WCCC Approvable consumer section A
Simplified language regarding when a consumer can received WCCC when in a WorkFirst Sanction or Child SafetyNet status.
Changed "and" to "or" in "able or available" and changed "residents" to "living in".
Corrected Example 3 under WAC 170-290-0020.
20 11-1-05 In-Home / Relative Providers Updated and Clarified existing procedures, removed old and added new procedures
19 10-1-05 Statewide Rate Increases Updated what Clarify existing procedures, remove old and add new procedures
18 10-1-05 Infant Bonus Removed the Infant Bonus WAC and added information on how to pay this bonus if care provided before November 1, 2005 but is input after November 1, 2005.
17 10-1-05 Provider Rate Structures Changes reflect a new effective date for rates and rate increases. Also added the counties that are paid by a different Region's rates and information regarding Spokane County Rates.

Corrected information in WAC 170-290-0180 about when rates are changed, this information is not in WAC. Section M addresses this information.

Corrected information regarding age limits in Clarifying Information #6.
16 8-15-05 Approving Providers Updated what Clarify existing procedures, remove old and add new procedures
15 8-15-05 Payment Begin Dates
Payment Reductions, Terminations and Increases 		Updated what Clarify existing procedures, remove old and add new procedures
14 8-15-05 Eligible Consumers of WCCC Updated what Clarify existing procedures, remove old and add new procedures
13 6-20-05 Payments - H. Registration and Field Trip Fees Updated what field trip fees does not cover #3.
12 2-1-05 OVERPAYMENTS Clarify existing procedures, remove old and add new procedures
11 2-14-05 PROVIDERS Clarify existing procedures, remove old and add new procedures.
10 2-8-05 PAYMENTS Clarify existing procedures, remove old and add new procedures.
9 2-8-05 Income and Eligibility Clarify existing procedures, remove old and add new procedures.
8 2-1-05 SSPS Clarify existing procedures, remove old and add new procedures.
7 2-1-05 Special Circumstances Clarify existing procedures, remove old and add new procedures.
6 2-1-05 Hearings Placed in it on Chapter, clarify existing procedures, remove old and add new procedures.
5 9-23-2004 Copay Clarify existing procedures, remove old and add new procedures.
4 8-17-2004 A.  Eligible Consumers of WCCC

B.  What Makes Up a Family?

C.  Consumers and Department Rights and Responsibilities

D.  Allowable Activities for WCCC Consumers

 Clarify existing procedures, remove old and add new procedures.
3 9-2-03 A. - Determining If There Is An Overpayment Clarify existing procedures, remove old and add new procedures.
    B. - Establishing an Overpayment Clarify existing procedures, remove old and add new procedures.
2 6-2-03 Approvable Consumers and Activities
A. - Eligible Consumers of WCCC		 Adds clarifying information on In-Loco Parentis as approvable consumers
D. - Allowable Activities for WCCC Consumers Language added that reinforces the policy of not allowing subsidies to employees of Family Child Care Homes when their child attends the same facility.
Providers
B. - In-Home / Relative Providers		 Language added to reflect WAC changes for benefit start dates for in-home / relative providers after all criminal history information is received and clarified background check procedures.
Special Circumstances
D. - Section Deleted		 Families that Work and Extended Hours Child Care programs eliminated.
1 3-1-03 Approvable Consumers and Activities
A. - Eligible Consumers of WCCC		 Revised for clarity
B. - What Makes up a Family? Revised for clarity
D.  Allowable Activities for WCCC Consumers Added information on Post-employment services.  Added examples for self-employment
Copayments Copayments increase due to budgetary restrictions
Income and Eligibility
A. - Income that is Counted		 Clarified how Work Study income is counted.
B.  Defining and Using Income Examples added
Payments
A.  Begin Dates		 Examples added.
F. - Provider Rate Structure Provider rates WAC revised to delete non-standard hours bonus
H. - Non-Standard Hours Bonus - Deleted Non-standard Hours Bonus eliminated due to budgetary restrictions
L. - Private and Third Party Payments Examples added

Subsidized Child Care

 Therapeutic Child Care program eliminated due to budget restrictions

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